Here’s what should be in your employee records

To help your business comply with legal requirements for everything from hiring to handling complaints, here is a list of items that should be kept in each employee’s file:

In the case of any type of emergency, having contact information on hand will ensure that important contacts can be reached and emergency procedures can be followed without delay.

Emergency contact forms

This should include the initial job description, a copy of the employee’s resume and his or her signed offer of employment.

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Employment contract

This should be a given, but an employee’s Withholding Allowance Certificate should be filled out by every one of your workers.

IRS Form W-4

You should always monitor and record tardiness and absences in case they have an impact on an employee’s job performance.

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Attendance records


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