When starting a business, you have to account for the financial jargon you might encounter during your journey. Even if you hire a financial advisor or utilize accounting software, it’s still important to have a basic understanding of the inner workings of your business’s finances.
Whether you heard a new term during an investor meeting or you’re looking to handle your business finances without having to search for definitions every time, in this guide, you’ll learn 62 financial terms you should know as an entrepreneur or small business owner.
An accounting period is the range of time a set of financial statements will cover during the accounting cycle. This period can vary depending on the business, and it can be weeks, a month, a quarter, or a fiscal or calendar year.
Accounts payable are the funds you owe to a creditor or a supplier after purchasing goods and services. It includes the bills and liabilities you still have to pay within a certain time period.
Accounts receivable (A/R) is the amount your clients owe to your business. Usually, a business uses an invoice to notify clients of how much they owe, and if not paid, the debt is legally enforceable.
Accrual basis accounting
In accrual basis accounting, you record income as you earn it, and record expenses when they happen. This means you’ll record the transaction in a balance sheet even if you haven’t received the money for it yet.
Annual percentage rate (APR)
Annual percentage rate (APR) is the interest generated over a year on a loan, meaning it’s the cost you pay in a year for borrowing money. APR is a closer estimate of the total cost of taking out a loan or line of credit.
Assets are the economic resources a business has. They include everything your company owns of economic value. Types of assets include current, fixed, tangible, and intangible, such as accounts receivable, equipment, and buildings.
A balance sheet is a document that reports your assets, liabilities, and equity and analyzes where money is going and coming from. This gives you a comprehensive snapshot of your company’s financial situation at a given moment.
Book value is how much it costs to carry an asset, which is the asset cost minus the accumulated depreciation.
Bookkeeping is a part of the accounting process of recording your financial transactions in order to keep accurate financial records. Bookkeeping logs all transitions as debits and credits, which helps you make decisions about investments, operations, and financing.
Capital gains happen when you sell an asset for more than what you paid for it. It can apply to any type of asset, such as stock investments and property. You might have to pay capital gain tax, depending on the area, amount of capital, and type of asset.
Capital loss happens when you sell an asset for less than what you paid for it. When it comes time to pay taxes, capital losses can offset some capital gains tax.
Cash flow is the movement of funds through a business each month, such as income and expenses. For example, cash flows into a business when a customer purchases goods or services. Then, cash flows out of the business when paying expenses like rent and taxes.
Cash flow statement
Cash flow statements track general cash flow by showing money entering and exiting your business during a specific period. This helps determine your business’s ability to pay bills.
Certificate of deposit
A certificate of deposit is a type of bank account that holds money for a fixed period of time while earning interest. Although it usually earns higher interest, you might have to pay a penalty fee if you need to withdraw funds early.
Compound interest happens when you earn interest on the funds in your savings as well as on the accumulated interest you earn. Since you’re generating interest on interest, your investment will grow at a higher rate than accounts that only generate interest on the money you’ve deposited.
Cost of goods sold (COGS)
Cost of goods sold is the cost of producing a good or service your business sells. It helps you calculate profit and how to price your goods and services, especially in retail.
Credit happens when a borrower receives a good or service before making a payment and then agrees to pay at a later date. You can also use it to describe a journal entry where deposits are credited.
Current assets include things that can easily convert into cash, such as inventory, stock holdings, and short-term investments. They are also known as liquid assets.
Current liabilities refer to immediate debts that you must repay within one fiscal year, such as money you owe to suppliers or vendors.
Debit is a type of entry in accounting to record when you make or owe a payment, such as to a vendor. You’ll debit an account whenever an asset increases or liability decreases.
Demand refers to customers’ desire and ability to purchase a certain good or service, or when seasonality might increase order volume. It helps businesses make decisions about supply and prices, and it affects sales and revenue.
Depreciation is the loss of an asset value over time, considering use, wear and tear, or obsolescence. Depreciating assets, such as computers, machinery, and cars, allow businesses to record expenses in increments.
Dividends are payments a business makes to shareholders to share the profits with them. Businesses can make payments on a regular basis and issue them in cash, stock, shares, or other property.
Equity refers to how much an owner or shareholder invested in a business. Essentially, equity is the net worth of the business since it can also refer to its potential value.
Expenses are any cost necessary to run a business and generate revenue. They reflect the cost of operating your business such as rent, utilities, employee salaries, contractor pay, and marketing costs.
Financial statements are reports that show how a business performs financially. It includes the balance sheet, cash flow statement, and income statement. Accountants use these statements to prepare tax reports.
Fixed assets, also known as long-term assets or non-current assets, can’t easily convert into cash. They often require a significant amount of time before you can have their cash value in hand. These include land, real estate, machinery, equipment, and furniture.
A general ledger is a record of the company’s financial accounts and transactions, including their assets, liabilities, revenue, and expenses.
Gross margin, also known as gross profit margin, measures a business’s gross earnings after paying for direct costs and compares it to sales and revenue. Gross margin is a percentage of sales, which you’ll find by subtracting the cost of goods sold from net sales. A high gross margin means the business generates money efficiently.
Gross profit refers to the profits a business generates after deducting all costs from production and distribution. You can calculate gross profit by subtracting the cost of goods sold from total sales.
Income is the money a person makes from working or investing or that a business makes by selling goods or services.
An income statement analyzes a company’s profits and losses, and it’s commonly referred to as the “profit and loss statement.” It summarizes the profits and losses a business incurs during a period. It provides information about your company’s ability to generate profit by increasing its revenue, decreasing its losses, or a combination of both.
Inflation is when there is an overall increase in the prices of goods and services. It happens when the purchasing power or a currency value decreases. Generally, this means that the same amount of money can buy less now than in a period when costs were cheaper which can impact your small business.
Intangible assets are the opposite of tangible assets and include any assets that a person can’t touch. It includes a business’s intellectual property such as franchise agreements, patents, brands, trademarks, and copyrights. They can also include nonphysical items of value that a business won’t have documented ownership of, like trade secrets.
Intellectual property refers to the nonphysical assets—or intangible assets—a business or person owns. They result from the business or individual creating, inventing, or conceptualizing an idea. Because of that, intellectual property is legally owned and protected to prevent others from using them without consent. Examples of intellectual property include patents, copyrights, and trademarks.
Interest is the price you have to pay a lender for borrowing money. It’s usually a percentage of the remaining balance owed.
Interest rate is the amount of interest a person, bank, or lender, charges on top of the money they lent, expressed as a percentage.
Inventory, also known as stock, refers to the raw materials, finished goods, or work-in-progress goods a business has. There are many different types of inventory, and they are an important part of a business’s revenue.
An accounting journal contains the business’s financial transactions. This allows businesses to keep track of all transactions, and it’s an important part of auditing.
A journal entry records business transactions in the accounting book. It will contain the date of the transaction, the amount debited and credited, a reference number, and a description of the transaction.
Liabilities are things your company is responsible for by law, such as debts and financial obligations. They include any debt a business accrues while starting, growing, and maintaining its operations. This could include bank loans, credit card debts, and money owed to vendors and product manufacturers.
Liquidity is how easy it is to buy or sell an asset or security and turn it into cash. The more liquid an asset is, the easier it is to convert it to cash. Liquidity can also show a business’s ability to pay off its debts.
A loan is an amount of money borrowed from a financial institution or a person, such as a bank, credit union, or family member.
A maturity date is the date you must pay a debt in full or when the final payment is due. Maturity dates apply to loans, bonds, and any other type of debt.
Net income is your revenue minus expenses, such as cost of goods sold, administrative expenses, and taxes. Net income helps businesses see how much they make and how many expenses they have.
Net margin measures what percentage of the revenue makes up the profits. It shows how much profit a business can get from the total sales.
Net profit is the total amount a business earned or lost at the end of an accounting period. To determine your net profit, you have to subtract all your business expenses from your total sales revenue. Net profit can help determine whether a business’s earnings are increasing or decreasing.
Non-current liabilities, or long-term liabilities, include debts or obligations that your company must repay in over a year’s time. For example, business loans, deferred tax liabilities, mortgages, and leases.
Non-operating assets refer to assets that aren’t critical for a business to provide its product or service but are still essential to establish and run a business. Many intangible assets fall into this category, such as brands, trademarks, and patents.
Operating assets are the type of assets a business needs to complete its day-to-day functions. They help produce products or services, including fixed and current assets, as well as tangible and intangible assets. Some of the most common operating assets are cash, a company’s bank balance, inventory, and operating machinery.
Operating expenses refer to the costs of running a business aside from the costs of making or delivering the product or service. Operating expenses include office supplies, rent, and utilities.
Payroll refers to how a business pays its employees and allows them to track payments throughout the year. It can also refer to the total number of employees employed or the total amount spent on employees salaries.
Profit and loss
Profit and loss refers to the difference between a business’s revenues and expenses to determine a profit or loss. You can keep a record of these revenues and expenses with a profit and loss statement.
Profit and loss statement
A profit and loss statement is the same as an income statement. It summarizes your profit and losses during a period and provides information about the company’s ability to generate profit.
Rate of return
Rate of return is a percentage showing the gain or loss of an investment over a period of time. You can calculate the rate of return of any investment by calculating the percentage change between the beginning and end of the period.
Return on investment (ROI)
Return on investment (ROI) is a formula to calculate how much money you made or lost during an investment. It evaluates whether your investment was efficient or profitable. To calculate ROI, you need to divide the total profit by the amount you paid for the investment, then multiply it by 100 to reach a percentage.
Revenue is the amount of money a business earns from the sale of goods or services. Total revenue includes both operating and non-operating revenue.
A shareholder is a person, institution, or company that owns one or more shares of a company’s stock. They essentially own part of the company, have rights and responsibilities, and receive dividends.
A supply chain refers to the steps it takes to create a product from raw materials and move from the supplier to the manufacturers leading all the way to a finished product ready for sale.
Tangible assets are assets that you can see and touch, including current or fixed assets. For instance, cash is something you can physically touch. Most fixed assets are also tangible assets, such as land, real estate, machinery, equipment, and furniture
A W-2 is a form that shows information about the income an employee earned, including benefits and the taxes withheld from paychecks. Generally, if a person worked as an employee for a business, they will receive a W-2 form from their employer.
A W-4 is a form letting your employer know how much money you want to withhold from your paycheck for taxes. It can help you pay the correct amount of taxes each period to avoid complications when filing a tax return.
Yield is a percentage that expresses how much you earned from owning an asset or investment over a period of time.
This article originally appeared on the Quickbooks Resource Center and was syndicated by MediaFeed.org.
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